The AI Integration Programme

 A Complete AI Operating System for Agencies

A 12-week programme for agencies with 10–50 people to embed three AI-powered workflows, upskill your team and establish internal ownership of AI.

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How Your Agency Will Operate

After the Programme

By the end of the programme, your agency will have a completely different relationship with AI. Instead of scattered experimentation, you’ll have three fully redesigned, AI-enhanced workflows running across the business — workflows that eliminate repetitive tasks, improve consistency and speed up delivery.

Your team will have a shared level of AI capability, with everyone knowing how to use AI confidently in their role. You’ll have SOPs, prompt libraries and workflow documentation that standardise quality across departments. Tools you already pay for will finally be used properly, reducing unnecessary spend.


Most importantly, you’ll have a trained internal AI Champion who owns the system, leads future improvements and ensures adoption continues long after the programme ends.

Your agency will benefit from:

  • Measurably faster delivery across multiple departments

  • Consistent quality, regardless of who completes the work

  • Reduced manual effort and fewer operational bottlenecks

  • A team trained to use AI properly and confidently

  • A stable AI operating system driving ongoing improvement

  • A clear view of time saved and cost avoided

  • Increased capacity without increasing headcount

The overall transformation is significant: from a business where AI is scattered and inconsistent, to one where AI is reliably embedded into daily operations, improving output and strengthening margins month after month.


What’s Included

The Integration Programme gives your agency a complete, fully embedded AI Operating System over 12 weeks — transforming how your teams deliver work, collaborate and scale. Every part of the programme has been designed to reduce operational pressure, improve delivery consistency and create measurable efficiency gains across multiple departments. Rather than adding more tools or relying on one or two AI-enthusiasts, you leave with a unified system that everyone uses confidently.

You get:

A full operational audit and workflow assessment

We take a deep look at how your agency actually works day-to-day, so the improvements we make aren’t theoretical — they directly target the manual effort, bottlenecks and inefficiencies slowing your teams down. This ensures the changes you implement deliver real, measurable impact.

Three fully redesigned, AI-enhanced workflows

Each workflow is rebuilt from the ground up to integrate AI at the most strategic points, replacing repetitive work and ensuring quality is consistent across every team member — not dependent on who completes the task. These workflows become the foundation for faster delivery and reduced operational strain.

SOPs, process maps and prompt libraries

You receive clear, robust documentation that standardises how work is done across departments. This removes guesswork, reduces errors and ensures your new processes stay reliable even as your team grows or new hires join.

Team training and capability development

Your team is trained to use AI effectively in the context of their real role — whether they’re in creative, performance, strategy or client services. This builds shared understanding, eliminates uneven skill levels and ensures all team members know how to get the most out of the new workflows.

Internal AI Champion development

A member of your team receives ongoing training throughout the programme so they can own and evolve your AI OS internally.

This role ensures your investment keeps compounding,improvements don’t stall and your agency won’t need long-term external support to continue progressing.

Tool optimisation and stack alignment

 Instead of adding more tools, we help you get more value from the tools you already use. In many cases, agencies reduce subscription costs because features they already have can replace manual or duplicated tools, creating immediate cost efficiency alongside time savings.

Performance dashboards and measurement

You gain clear visibility over the time saved, cost avoided and output improvements driven by each workflow. This data becomes a strategic asset, helping you prove ROI to leadership, prioritise future improvements and build a business case for continued optimisation.

A six-month

maturity roadmap

Once your initial three workflows are embedded, you receive a structured plan outlining the next areas to optimise. This roadmap ensures your team continues rolling out improvements long after the programme ends, accelerating ROI as your operating system expands across the agency.

Overall, the Integration Programme doesn’t just improve individual tasks — it reshapes how your agency works. You leave with a functioning AI Operating System, an equipped team, a clear measurement framework and an internal champion who keeps the momentum going. It’s a long-lasting operational upgrade that strengthens margins, increases capacity and future-proofs your delivery model.

How the Programme Works

Month 1 — Audit & Insight

Month 1 is a deep, structured examination of how your agency operates today. We spend time understanding the realities of your delivery — how work actually gets done, where time is being lost and how teams collaborate.

This includes:

  • Interviews with delivery teams, creatives, performance marketers and account managers

  • Observing how tasks are completed day-to-day

  • Identifying delays, duplicated work and manual steps

  • Reviewing tool usage to see what’s effective and what’s underused

  • Assessing where existing tools could replace manual effort

  • Gauging team capability, confidence and current AI behaviours

By the end of Month 1, you’ll have a clear map of operational gaps, inefficiencies and opportunities. Together, we select the three workflows that will deliver the fastest and most meaningful ROI once redesigned with AI.

Month 2 — Workflow Implementation

Month 2 is where the most visible transformation happens.

We redesign each of the three workflows from the ground up, building new processes that integrate AI exactly where it improves speed, quality or consistency. This phase includes:

  • Rebuilding each workflow with clear AI touchpoints

  • Creating new SOPs, prompt libraries and quality guidelines

  • Optimising your existing tools to support the new way of working

  • Embedding measurement points for time saved and output quality

  • Delivering hands-on training so every team member understands how to run the new workflows

By the end of Month 2, these redesigned workflows are no longer ideas — they are active, embedded processes running reliably across your agency.

By the end of Month 3, your agency has a complete, fully functioning AI operating system — and a capable internal leader who ensures the transformation continues long after the programme ends.

Month 3 — AI OS Rollout & Capability Building

In the final month, we bring everything together by installing the full AI Operating System across your agency.

This involves:

  • Consolidating all workflows, SOPs, prompts and documentation into one unified system

  • Training your AI Champion to own and evolve the framework

  • Equipping them to maintain documentation, manage adoption and improve prompts over time

  • Setting up dashboards to track time saved and output gains

  • Providing a structured six-month roadmap for future workflow improvements

What This Looks Like Inside a Real Agency

These examples show what happens when AI is embedded directly into the workflows that absorb the most time in a typical 8–10 person team.

Each transformation reflects a real operational shift — replacing manual effort, reducing context switching and giving teams a faster, more consistent way to deliver work.

When these workflows are redesigned with AI, the compounding efficiency gains become obvious within weeks.

1. Paid Ads Reporting
Before (20 hours/month):
Performance managers exported data manually from multiple platforms, wrote insights from scratch and built slide decks one by one. Reports varied in depth depending on who produced them, and last-minute requests often caused bottleneck.
After (12 hours/month):
AI now generates first-draft summaries from exported data, suggests insights aligned to your strategic framework and builds report structures using pre-set templates. The team spends their time validating insights rather than creating everything from zero.

  • Time saved: 8 hours/month

  • Equivalent cost saved: £400

2. Creative Variations & Production
Before (30 hours/month):
Design teams recreated similar creative concepts repeatedly. Every new asset required manual resizing, new variations and bespoke tweaks for each platform. The process was slow, repetitive and added pressure during campaign peaks.
After (18 hours/month):
AI is now used to generate first-draft creative variations, produce resized assets for multiple placements and support rapid concept ideation. Designers focus on refinement and polish — not repetitive production tasks.

  • Time saved: 12 hours/month

  • Equivalent cost saved: £540

3. Weekly Client Updates
Before (17 hours/month):
Account managers gathered performance wins manually, sifted through Slack threads, compiled updates and wrote summaries in different tones or formats. This led to inconsistent client experiences and a heavy weekly time drain.
After (8.5 hours/month):
AI now drafts structured updates using your templates and tone of voice. It pulls key points based on your priorities and KPIs, so AMs only refine and personalise. Output becomes consistent, faster and aligned with your client standards.

  • Time saved: 8.5 hours/month

  • Equivalent cost saved: £340

Combined ROI Across the Three Workflows

+ Total time saved: £1,280/month

+ Programme investment: £5,000

+ Payback period on the programme investment: ~4 months

And this is only the beginning.
Once the internal AI Champion continues rolling out the AI OS across more workflows, the ROI grows exponentially.

The Integration Programme gives your agency a complete AI operating system —

with trained internal ownership and scalable improvement.